Riverside Players is registered with the UK Charity Commission - Charity Number 293095
Riverside Players – Rules
1. The name of the society shall be RIVERSIDE PLAYERS.
2. The object of the society is to educate the public in the dramatic arts, to further the development of public appreciation and taste in the said arts.
3. The membership categories of the Society shall consist of:
a) Family of three or more living at the same address
Members in categories a) to f) aged 16 and over at 1st April each year are entitled to vote at any general meeting of the Society.
The subscription rate will be agreed at each annual general meeting of the society. Subscriptions are due on 1st April each year. The committee has discretion to admit members on an honorary basis, i.e. without payment of a subscription. The number of members in each category will be reported to the society at the annual general meeting.
Membership shall incur no liability beyond the amount of the annual subscription.
The name of any candidate for membership must be forwarded to the membership secretary. Acceptance of subscription shall constitute election to the society.
Membership may cease at the discretion of the committee upon:
4. The financial year shall run from 1st April to 31st March.
5. All powers of management shall be vested in the committee who shall be solely responsible for the control of all the affairs of the society.
6. The committee shall consist of nine elected members of the society who will serve initially for a three year term. They are then eligible to re-stand and, if elected, may serve a further consecutive three year term. Following this, they must stand down for one year after which time they are eligible for re-election. There is no limit to the number of terms a member can serve, providing they are duly elected and stand down for one year after each continuous period of six years.
An exception to this rule will be in the event of a quorum of committee members standing down in any one year, either by choice or under the current Rule 6. In this case the membership may elect existing committee members, who would otherwise be required to stand down, to remain in post for a further year to ensure quorum continuity.
Rules governing the voting procedure are set out in the separate voting and election procedure document.
7. The officers of the society shall be a Chairman, a Vice-Chairman, a Secretary, a Treasurer, a Membership Secretary and such other officers as the committee deem, from time to time, desirable. The officers will be elected from those members who serve on the committee and by members of the committee.
Representatives can be co-opted at the discretion of the committee in the event of failure to fill all vacant posts at the annual general meeting or in the event of the departure of a committee member mid-term. All such appointments shall be effective only until the end of the year in which they are made and members appointed in this way shall be required to step down at the next annual general meeting. They shall be entitled to offer themselves for election for a three year term at that meeting, and to serve for a total period of six years before having to stand down for one year, in accordance with the terms of Rule 6.
8. Sub-committees may be formed at the discretion of the committee and may include committee members, society members and society non-members. There shall be at least one committee member sitting on any sub-committee. The sub-committee shall have powers only to report their findings and recommendations to the main committee.
9. A quorum of the committee will be five. The standing orders of any sub-committee shall be subject to approval by the committee.
10. An annual general meeting will be held once a year within three months of the end of the financial year. Twenty-one days’ notice of such a meeting will be given in writing. The following business must be transacted:
a) the election of the committee
11. An extraordinary general meeting may be called following the written request to the Secretary by at least ten members of the society or by a majority decision of the committee. Notice of such a meeting shall be given as in rule 10.
12. These rules may, from time to time, be repealed, amended or added to by agreement of two thirds of those eligible to vote and attending a meeting called for the purpose, provided that no alteration to rule 2 (objects), rule 13 (dissolution) or this rule shall take effect until the approval in writing of the Charity Commissioners or jurisdiction shall be made which would have the effect of causing the society to cease being a charity at law. Notice of such a meeting must be given as in rule 10.
13. The society can be wound up at an annual general meeting or at an extraordinary meeting called for that purpose. A simple majority of those eligible to vote and attending such a meeting is sufficient to confirm the winding up. All assets of the society, after payment of all liabilities, will be given to a registered charity having an object compatible with rule 2 and agreed at the meeting.
Amended June 2010 - Rule 6
Amended June 2011 - Rule 6
Child Protection Policy Statement
This policy has been developed in accordance with the principles established by the Children Act 1989 and related guidance including The Framework for the Assessment of Children in Need and their Families and Working Together to Safeguard Children.
ROLES AND RESPONSIBILITIES:
Riverside Players hereafter known as the group
This section gives an opportunity for members to identify the specific ways in which child protection issues are addressed within the group, policies and guidance or through school/community initiatives. This may include: anti-bullying strategies, complaints procedures, health and safety, and risk assessments.
RECOGNITION AND CATEGORIES OF ABUSE:
All members should be aware of the definitions and signs and symptoms of abuse. There are four categories of abuse; these are physical abuse, sexual abuse, emotional abuse, and neglect.
RESPONDING TO CONCERNS:
Concerns for a child or young person may come to the attention of members in a variety of ways for example through observation of behaviour or injuries or disclosure. Any member who has a concern for a child or young person however insignificant this might appear to be should discuss this with the designated member of the group as soon as is practically possible. More serious concerns must be reported immediately to ensure that any intervention necessary to protect the child is accessed as early as possible.
Members can play a vital role in helping children in need or at risk by effective monitoring and record keeping. Any incident or behavioural change in a child or young person that gives cause for concern should be recorded on an incident sheet copies of which are kept by Jack Morris. It is important that records are factual and reflect the words used by the child or young person. Opinions should not be given unless there is some form of evidence base, which can also be quoted. Records must be signed and dated with timings if appropriate. It is important to remember that any issues are confidential and members should know only on a ‘need to know’ basis.
INFORMATION TO BE RECORDED
STORAGE OF RECORDS:
The group will ensure that records relating to concerns for the welfare or safety of children are kept separate from other files and are stored securely. Information will be shared on a strictly need to know basis and in line with child protection policy guidance.
REFERRALS TO CHILDREN’S SOCIAL SERVICES:
It is the responsibility of the designated member of the group to decide when to make a referral to the Social Services Department. To help with this decision s/he may choose to consult (anonymously if appropriate) with the Social Services Children and Families Duty Service, who offer opportunities for consultation as part of the Child in need / child protection process. Issues discussed during consultations may include the urgency and gravity of the concerns for a child or young person and the extent to which parents/carers are made aware of these. Some concerns may need to be monitored over a period of time before a decision to refer to Social Services is made. In all but the most exceptional cases parents/carers will be made aware of the concerns felt for a child or young person at the earliest possible stage and in the event of this becoming necessary, their consent to a referral to Social Services will be sought.
CODE OF PRACTICE:
All members should take care not to place themselves in a vulnerable position with relation to child protection. It is always advisable for interviews or work with individual children or parents to be conducted in view of other adults. Physical intervention should only be used when the child is endangering him/herself or others and such events should be recorded and signed by a witness.
SUPERVISION AND SUPPORT:
Any member of the group affected by issues arising from concerns for children’s welfare or safety can seek support from the named person.
The named person is responsible for ensuring members including him/herself receive training in the area of child protection.
MONITORING AND REVIEW:
All members will have a copy of this policy and will have the opportunity to consider and discuss its contents.
Riverside Players Equal Opportunities Policy
Riverside Players welcomes all members regardless of age, race, gender, ability, sexuality, religion, marital status, class or income.
None of the above factors have any bearing on a member’s ability to take part in the group’s activities if they so wish. The only requirement of membership is a desire to share the aims of the group, which are to educate the public in the dramatic arts and to further the development of public appreciation and taste in the said arts. Sharing the aims can be as a supportive ‘Friend of Riverside’ or as an active member.
We make every effort to facilitate attendance by the physically disabled or disadvantaged, such as assistance with transportation and the presence of an Emergency Aider at all performances. Our regular venue is fitted with a hearing induction loop and has priority seating and access to sanitary facilities for the chairborne disabled. In order to promote social inclusion, we occasionally offer concession price tickets to senior citizens, the unwaged and students, and also special flexible reductions for family tickets.
The performing arts is often considered as a medium in which those who are, or perceive themselves to be, disadvantaged or discriminated against, can find a level playing field. At Riverside Players we endeavour to provide this platform.
Adopted June 2001, amended July 200
Election and Voting Procedure
1 - Where a rule is referenced, this shall relate to the “Riverside Players – Rules” set out in the Constitution.
|Last Updated on Thursday, 29 December 2011 16:33|